Unitika Ltd. (hereinafter referred to as “Unitika”) shall observe the relevant laws and regulations, including the Act on the Protection of Personal Information (hereinafter referred to as “Personal Information Protection Act”) in relation to personal information it collects from you and shall ensure the proper management and protection of personal information in accordance with the following policy in order to gain the trust of society.
Personal information
Personal information refers to information pertaining to an individual, including their name, date of birth and other information that enables identification of the relevant person.
Collection of personal information
Unitika will obtain personal information exclusively by legal and fair methods.
Purpose of use
Unitika shall only use personal information following the purposes below and if its acquisition method is clear and shall not use it for any other purpose except in the cases where it is permitted by law or consented by the individual to whom the personal information relates.
- (1)In order to collect or provide information concerning Unitika products or services.
- (2)In order for Unitika to contact shareholders and its customers or to respond to enquiries from such parties.
- (3)For the recruitment activity of the company as reference material and for contacting the applicants to inform them of the result of the recruitment process, etc.
- (4) In order to send samples and gifts to our customers.
Shared use of retained personal data
“Retained personal data” held by Unitika shall be shared between companies of the Unitika Group within the scope set forth below.
- Purpose of Use :
- As set forth in the “Purpose of use”above
- Types of personal data :
- Name, place of employment, date of birth, post code, address, telephone number, fax number, E-mail address, etc.
- Scope within which personal data will be shared :
- Unitika Group companies listed on the Unitika website
Further, in the event “Retained personal data” held by Unitika not included in the “Purpose of use” is shared between companies of the Unitika Group, details of how said data will be shared (type of personal data, with whom it is shared and the purpose of use, etc.) shall be set forth clearly in advance and will only be collected upon your consent.
Name of company responsible for the management of personal data to be shared with other Group companies
Unitika Ltd.
Maintaining the accuracy of personal information
Unitika shall make every reasonable effort to maintain the accuracy of collected personal information and keep it up-to-date.
Security and management measures
Unitika shall implement security measures for its security management against unauthorized access or disclosure in order to prevent the leaking, loss, and destruction of personal information obtained. In addition to this, Unitika shall properly train the employees who handle personal information.
Disclosure of personal information to third parties
Unitika shall not disclose any personal information to third parties without your prior consent except in the cases where personal information is disclosed to the extent necessary to entities to which Unitika outsources its services to or its business cooperation, or is otherwise permitted under the Personal Information Protection Act.
Personal information inquiry counter
Please make any complaints regarding the handling of personal information via the following.
- (1)By post
4-1-3 Kyutaro-machi, Chuo-ku, Osaka-shi, Osaka
541-8566 Japan
Personal Information Group, Information Security Committee, UNITIKA LTD.
Complaints/Consultation Desk (Personnel & General Affairs Division) - (2)By e-mail
Personal Information Group, Information Security Committee, UNITIKA LTD.
Complaints/Consultation Desk (Personnel & General Affairs Division)
Click here for the e-mail inquiry form
Please note that Unitika will not be able to help you in person at the office regarding the handling of your personal information.
Please post the “necessary documentation” to the following address when requesting the disclosure, correction, or ordering the disuse of your retained personal data.
【Address】
4-1-3 Kyutaro-machi, Chuo-ku, Osaka-shi, Osaka
541-8566 Japan
Personal Information Counter (Personnel & General Affairs Division), Information Security Committee, UNITIKA LTD.
「Necessary documentation, etc.」
- (1)Application documents
1. Requests for disclosure: Retained personal data disclosure application (PDF: 0.09MB)
2. Requests for correction, addition, deletion, order of disuse and removal:Retained personal data correction, etc. application (PDF: 0.09MB) - (2)Personal identification
1 copy of a drivers’ license, passport, health insurance card, pension booklet or other form of official documentation.
(Note) When applying by proxy, a power of attorney (stamped with a registered seal) and the seal registration certificate of the applicant must be attached to the above personal identification. - (3)Fees and payment method for disclosure requests
Unitika shall collect 1,000 yen (please attach a 1,000 yen postage stamp to the application documents) for each application.
Unitika shall respond to requests for disclosure, etc. later in writing via post.
GDPR Privacy Notice
1. Our Statement on Personal Data Protection
This GDPR Privacy Notice (hereinafter, this "Notice") is a statement by UNITIKA LTD., the Group companies in Japan listed on this website, and UNITIKA EUROPE GmbH (hereinafter collectively, the "Company" or "we" as appropriate) to explain how we, as a data controller, process the personal data of each data subject (hereinafter, "you") to whom the General Data Protection Regulation (2016/679) in the EU and the Member States (hereinafter, the "GDPR") applies.
2. Purposes of and Legal Bases for Processing Your Personal Data
The Company will process your personal data for the following purposes and on one or more of the legal bases set forth in the GDPR (Articles 6 and 7). (For details regarding the balancing test for legitimate interests, please inquire with the point of contact mentioned below.) We will process sensitive personal data, such as your religious beliefs and health conditions, in accordance with the special criteria provided for in the GDPR (Articles 9 and 10).
| Purposes of processing | Legal bases |
|---|---|
| To conduct marketing activities, such as collecting, analyzing, and providing information about our products and services | Legitimate interests, performance of a contract with you, and your consent |
| To make notifications from us to you, shareholders, and business partners, and to make responses to inquiries from them | Legitimate interests, performance of a contract with you, and your consent |
| To manage customer information, and to handle the information internally, such as sharing information within the Company and keeping records up to date | Legitimate interests, performance of a contract with you, and your consent |
| To use the information as reference materials for the Company's recruitment process and to inform the results thereof, etc. | Legitimate interests, performance of a contract with you, and your consent |
| To maintain and manage employment contracts with our employees and to maintain and improve the working environment | Legitimate interests, performance of a contract with you, and compliance with legal obligations applicable to us as a data controller |
| To comply with laws, ordinances, and other regulations, including making responses to recalls and service campaigns | Compliance with legal obligations applicable to us as a data controller |
We do not make decisions that have legal or similarly significant effects on you based solely on automated data processing.
With your consent, for web marketing purposes, we may process your personal data in an automated manner through the use of your personal data acquired from cookie information and through the profiling of your web browsing history.
In the case where the provision of personal data is legally or contractually mandatory or is a requirement for the conclusion of a contract, we will separately inform you of whether you, as a data subject, are obligated to provide us with personal data and the possible consequences of not providing such data.
3. Sources of Personal Data
We obtain your personal data directly from you or indirectly through third parties, such as in the following cases:
- ･ [Types of information sources in indirect acquisition]
(1) Information acquired from a person who has been duly authorized by you, such as a referrer
(2) Information acquired from a publicly available source
Examples of such sources include newspapers, the Internet, telephone books, publications and other books, articles, and literature. - ･ [Types of personal data acquired by the Company]
Examples of such data include name, date of birth, address, telephone number, fax number, e-mail address, place of employment, job title, cookie information, and other information necessary for the performance of our business.
4. Period of Retention of Personal Data
We will retain your personal data only for as long as is necessary to fulfill the purposes of acquisition and processing described above. The specific period of retention will be determined by taking into consideration the purpose for which the personal data was acquired/processed, the nature of the personal data, and the legal or business necessity for retaining the personal data.
5. Sharing and Disclosure of Personal Data
We will share and disclose your personal data between our internal organizations in accordance with the GDPR for the purposes listed in this Notice.
6. Your Rights
You have the following rights with respect to your personal data that we collect and process.
- (Ⅰ)Withdrawal of consent
If we have obtained your consent to process your personal data, you have the right to withdraw your consent at any time. (However, the legality of the processing based on the consent before withdrawal is not affected by the withdrawal of consent.) - (Ⅱ)Obtaining of information about data processing
You have the right to obtain from us all necessary information regarding our data processing activities as they relate to you. - (Ⅲ) Access to personal data
You have the right to receive confirmation from us as to whether or not personal data relating to you has been processed, and if so, the right to access such personal data and certain related information. - (Ⅳ) Correction or deletion of personal data
You have the right to have inaccurate personal data relating to you corrected without undue delay, the right to have incomplete personal data made complete, and the right to have personal data relating to you erased without undue delay if certain requirements are met. - (Ⅴ) Restrictions on processing of personal data
You have the right to have the processing of personal data restricted under certain circumstances. - (Ⅵ) Objection to the processing of personal data
You have the right to state an objection to the processing of personal data relating to you under certain circumstances. - (Ⅶ) Data portability of personal data
You have the right to receive personal data relating to you in a structured, commonly used and machine-readable format and to request that such data be transferred to another controller without hindrance from us under certain circumstances. - (Ⅷ) Not be subject to automated decision-making
You have the right not to be subject to decisions (including profiling) based solely on automated data processing that would have legal effect or similarly significant consequences for you in certain circumstances.
If you wish to exercise any of the above rights, please inquire at the contact point below.
If you believe that any of your rights has been violated by us, you may make an objection to the Data Protection Authority of the Member State where you reside or work, or the GDPR breach occurred.
7. Changes to This Notice
We may change this Notice from time to time in accordance with our policy "Changes and Notices."
8. Contact Information
If you have any questions or inquiries regarding this Notice, please contact the Data Controller below.
- Data Controller
- UNITIKA LTD.
4-1-3 Kyutaro-machi, Chuo-ku, Osaka-shi, Osaka, 541-8566 Japan
Representative contact point for complaints and consultations
(in the Personnel & General Affairs Department)
Personal Information Group, Information Security Committee